TULSA MEMORIAL HIGH SCHOOL SOCCER BOOSTER CLUB

BYLAWS

ARTICLE I

NAME

The name of this organization shall be the Tulsa Memorial High School Soccer Booster Club. (Hereinafter referred to as the TMSBC).

ARTICLE II

PURPOSE

The purpose of this organization is to:

(a) Develop, encourage and maintain an enthusiastic interest in all phases of the Tulsa Memorial High School soccer program;

(b) Support financially the Tulsa Memorial High School soccer teams. Financial support to include, but not limited to, the purchase of new equipment, uniforms, soccer bags, goalkeeper expenses, expenses for travel and food (on out of town games), award & special recognition activities, etc.

(c) Cooperate with the Tulsa Public Schools Board of Education; Memorial High School Administration; Athletic Department; the High School soccer program coaching staffs and ensure the TMSBC maintains the highest possible degree of accountability and efficiency in all operations.

ARTICLE III

MEMBERSHIP

Section 1

Membership player dues in the TMSBC shall be paid annually to the Treasurer. All dues must be paid no later than January 15th. Each player dues membership will entitle the family with up to two (2) MHSBC voting rights (typically parents and/or guardians). Amount of dues to be determined by the elected Boards each year based on the needs of the program.

Section 2

The membership of this club shall not be limited. Anyone interested in the progress and development of the Tulsa Memorial High School soccer program is eligible for membership. All active members are entitled to vote. To be considered active, annual membership dues must be current.

Section 3

With each membership, student players will receive the following: Basic Soccer Uniform for use during the soccer season.

ARTICLE IV

OFFICERS

Section 1

The officers of this club shall be a President, Vice-President, Treasurer, Secretary, Volunteer Coordinator, Senior Class Representative, Junior Class Representative, Sophomore Class Representative and Freshmen Class Representative. These nine officers will be considered the Executive Board. Any active member of MHSBC shall be considered eligible for election to any of the above offices. These Officers shall perform their assigned duties prescribed in these Bylaws using the parliamentary authority adopted by this club. Officers may serve continuously in their elected position throughout their tenure with the MHSBC subject to re-election each year. All Officers are expected to ‘recruit’ Officer candidates throughout the schoolyear particularly candidates that could serve as their respective replacements but additionally, so there is a field of ‘depth’ in those that can assist with the handling of the business of MHSBC.

(a) All board members are required to review the By-Laws in joint session at the beginning of each year to ensure compliance.

Section 2

A. The President shall:

(a) Preside at all meetings of the MHSBC;

(b) Serve as the Club's liaison with the Tulsa Public School system and other outside organizations with whom the Club has contact; The president may at their option appoint the duties of liaison with a Board Member who may be more qualified or have better opportunity to serve in this capacity.

(c) Oversee the activities of the elected officers to ensure they are properly fulfilling their duties and that day-to-day activities of the Club are properly being performed; to include but not limited to fundraising, accounting, volunteer coordination, tournament effort, trip planning, management of Club funds, recommendations for additional activities to serve the Club’s interests and so forth.

(d) Have Executive Board voting privileges

(e) Serve on the nomination committee to appoint the members of all committees;

(f) Serve as an ex-officio member of all committees.

(g) In general further the immediate and long term interests of MHSBC

(h) Be responsible for the management and content of the team website.

B. The Vice-President – shall:

(a) In the absence of the President, act with the same power and authority as the President and shall represent the specific interests of and

promote membership teams and MHSBC.

(b) Have Executive Board voting privileges

(c) Specifically take the lead in fundraising efforts, and direct oversight of volunteer coordination, and compliance issues.

C. The Treasurer - shall: Be qualified to carry out the duties of this position.

(a) Keep an accurate record of all receipts and disbursements, showing each activity separately. Maintain and publish a complete record of all funds regularly;

(b) Have Executive Board voting privileges

(c) Cooperate with and submit reports to High School Administration as required;

(d) Receive all funds due the club and deposit same in the Tulsa Memorial High School Soccer Booster Club Fund account.

(e) The treasurer is responsible to modify or change the President’s name on the Federal Tax I.D. as required each year by Dec. 31^st

(f) Oversee tax preparation by a qualified professional, said tax return to be reviewed and approved by the Board before filing.

D. The Secretary - shall:

(a) Assist the Treasurer with their duties.

(b) Keep and publish the minutes of all MHSBC regular and special meetings and/or be responsible to see the minutes are kept in their absence.

(c) Assist with the management of fundraising activities, trips and other special events.

(d) Have Executive Board voting privileges.

E. The Senior Class Representative shall:

(a) Act as a committee chairperson of at least one committee within the MHSBC and ensure the committee members are properly and completely fulfilling their specific and assign tasks and activities.

(b) Have Executive Board voting privileges.

(c) Represent the interest and direction of the players and parents of the students within the Senior Class.

 F. The Junior Class Representative shall:

(a) Act as a committee chairperson of at least one committee within the MHSBC and ensure the committee members are properly and completely fulfilling their specific and assign tasks and activities.

(b) Have Executive Board voting privileges.

(c) Represent the interest and direction of the players and parents of the students within the Junior Class

G. The Sophomore Class Representative shall:

(a) Act as a committee chairperson of at least one committee within the MHSBC and ensure the committee members are properly and completely fulfilling their specific and assign tasks and activities.

(b) Have Executive Board voting privileges.

(c) Represent the interest and direction of the players and parents of the students within the Sophomore Class

H. The Freshmen Class Representative shall:

(a) Act as a committee chairperson of at least one committee within the MHSBC and ensure the committee members are properly and completely fulfilling their specific and assign tasks and activities.

(b) Have Executive Board voting privileges.

(c)    Represent the interest and direction of the players and parents of the students within the Freshmen Class

I. The Volunteer Coordinator – shall:

(a) Specifically work with the schedules for fundraising, games, tournaments, special events and advise the board and coaches of staffing needs.

(b) Have executive Board voting privileges

(C) Notify all Volunteers of their scheduled duties 2 weeks and 1 week in advance and confirm with them.

Section 3

The officers of this club shall be elected to serve a one-year term or until their successors are elected. Terms shall begin June 1st, of each calendar year. Should the President resign, a special election will be held to elect a new President. Any President who is elected mid-term shall serve only until the next regular election. Should the Vice-President, Treasurer, Secretary, Volunteer coordinator or any of the Class Representatives resign, the President shall fill the vacancy through appointment for the balance of the regular term.

A nominating committee consisting of the current President, head boy’s soccer coach, head girl’s soccer coach and two Board members appointed by the President shall nominate officer candidates for election who have a confirmed interest in nominated position. Additionally, nominations will be taken from the floor offered by any active member during an election meeting. All active members shall have a vote and by simple majority election officers. Furthermore it is expected that each board member will work to recommend a qualified replacement for their position

Section 4

All decisions and votes that are conducted by the Executive Board will require a simple majority vote during a quorum qualified meeting. A minimum of 6 elected officers shall constitute a quorum at all executive meetings. If a decision is time-sensitive, the President, at his/her discretion, may contact officers via phone and/or email and receive votes to determine outcome of decision.

ARTICLE V

FUNDS

Section 1

MHSBC funds shall be used to purchase new equipment, soccer bags, goalkeeper expenses, expenses for travel and food (out-of-town games), award and special recognition activities, team activities, etc. as approved by the Executive Board and club membership.

Section 2

Annual budget line item expenditures should be voted on by the club membership and if approved, the vote should provide officers, coaches and/or committees the authorization for said expenditure up to the amount approved within the budget. If expenditures will ever exceed the authorized budgeted amount, officers, coaches and /or committees will follow guidelines provided within Section 3. If at any time the Executive Board determines that incoming receipts from fundraising, membership, etc will come in short of the approved budgeted amount, a revised budget will be generated and presented to The Board for approval. If approved, the revised budget will provide guidelines for expenditures.

Section 3

Unbudgeted and/or purchase requisitions over the approved budgeted amount must be submitted in writing by officer(s), coach(s) and/or committees and shall be signed by the requesting officer, coach and/or committee and presented to the club President. Requisitions for minor expenditures (items totaling less than $500.00 per transaction), must be approved and authorized by three (additional in the case of an officer requesting) of the club officers. Requisitions for purchases in the amounts of $500.00 or more shall require approval of The Board by simple majority vote.

ARTICLE VI

MEMBERSHIP MEETINGS

Section 1

A minimum of three meetings per school term must be called for the purposes of:

(a) Election of Officers;

(b) Reviewing Treasurer's reports;

(c) Conducting any and all other business as required to fulfill the purposes of this club.

The required three meetings shall be called by the elected officers at a date, time, and place agreed to by them and electronic/written notice to all active members shall be made.

 Section 2

The President, on written notice to all active members, may call special meetings.

 Section 3

A minimum of seven elected officers shall constitute a quorum at Board meetings.

ARTICLE VII

PARLIAMENTARY AUTHORITY

The rules of the current edition of Robert's Rules of Order, Newly Revised, shall govern the club in all cases in which they are applicable and in which they are not inconsistent with these Bylaws or any other special rule(s) the club may adopt.

ARTICLE VIII

AMENDMENT OF BYLAWS

These Bylaws can be amended at any regular or special (if called for this purpose) meeting by a majority vote of The Elected Board with a minimum of 6 board members, a quorum as stated present and voting. The amendment must have been presented at the preceding regular Board meeting and posted to all members and coaches prior to the vote.

In the event questions arise regarding any ongoing activities of the elected board, or any amendment of the Bylaws is questioned, any coach or dues paying Booster Club member may request and a special meeting must be held to address, review, and further debate said issues and resolved or confirmed by a majority vote of all those present. If the issue goes unresolved, no change will be made until the issue can be appropriately brought up again, next meeting agenda, brought to the floor, voted on, etc. .